Privacy Policy

Adaptive Resilience – RWN Summit

Dubai, United Arab Emirates

Contact Person: Camile Canlas

Email: camile@adaptiveresilience.com

We are the data controller responsible for determining the purpose and means of processing your personal data.

We may collect the following types of information depending on your interaction with the Website or Event:

2.1 Personal Identification & Contact Data

• Full name
• Email address
• Phone number
• Company name, job title, industry
• Country of residence

2.2 Registration & Event Participation Data

• Badge details
• Passport ID or photo (if required for security or accreditation)
• Session and workshop selections
• Dietary or accessibility requirements
• Badge scan data (when visiting exhibitors or sessions)

2.3 Technical & Usage Data

• IP address
• Browser type and device information
• Website navigation behaviour
• Cookies, pixels, and similar tracking technologies

2.4 Payment & Billing (if applicable)

• Billing address
• Payment information processed through secure third-party payment gateways
• Transaction logs

2.5 Marketing Preference Data

• Opt-in or opt-out selections
• Interests indicated on registration forms
• Engagement with newsletters

2.6 Third-Party Data Sources

We may receive data from:

• Event partners
• Marketing affiliates
• Publicly available databases
• Social media platforms (e.g., if you interact with our ads)

We process your personal data for the following purposes under UAE PDPL and foundational GDPR lawful bases:

3.1 Event Delivery (Contractual Necessity)

• Processing your registration
• Issuing badges and granting access to the Event
• Managing onsite and online services
• Communicating event updates, schedules, and operational notices

3.2 Customer Support (Legitimate Interest)

• Answering your inquiries
• Providing troubleshooting and technical support

3.3 Marketing & Communications (Consent)

• Sending newsletters or promotional updates
• Notifying you about upcoming events, speakers, partners, or offers
• Sharing relevant content based on your interests
• You may withdraw your consent at any time.

3.4 Website Analytics & Performance (Legitimate Interest)

• Improving Website functionality
• Monitoring traffic, engagement, and user experience
• Identifying technical issues

3.5 Legal & Compliance Obligations

• Responding to regulatory or governmental requests
• Meeting financial, audit, and record-keeping requirements
• Ensuring safety, security, and fraud prevention

We use cookies and similar tracking tools to:

• Enhance Website functionality
• Recognize returning visitors
• Analyse browsing behaviour
• Support targeted advertising (where consent is provided)

You may adjust your browser settings to disable cookies; however, some features may not function optimally.

We may share your personal information with the following categories of recipients:

5.1 Service Providers

Including but not limited to:

• Registration and ticketing platforms
• Payment processors
• Email marketing tools
• IT infrastructure and hosting partners
• Onsite contractors and security personnel

5.2 Event Partners

With your consent, we may share your details with:

• Exhibitors
• Sponsors
• Networking platform participants

Only where you have opted-in or engaged via badge scanning.

5.3 Legal or Regulatory Authorities

Where required by UAE law or to protect our legal rights.

We ensure all third parties are bound by confidentiality, contractual safeguards, and data security obligations.

As a UAE-based organisation working with global vendors, your data may be stored or processed in other countries.

When doing so, we ensure appropriate safeguards consistent with UAE PDPL and GDPR principles, such as:

• Contractual data-protection clauses
• Secure hosting environments
• Confidentiality obligations

Your information will only be transferred where necessary and lawful.

We retain personal data only for as long as is necessary for:

• Event delivery
• Compliance with legal obligations
• Accounting and audit requirements
• Resolving potential disputes

After the retention period, data is securely deleted or anonymised.

Under UAE PDPL and basic GDPR principles, you may exercise the following rights:

• Right to Access – request a copy of your personal data
• Right to Correction – rectify inaccurate or incomplete information
• Right to Withdrawal of Consent – at any time
• Right to Deletion – request deletion where legally permitted
• Right to Restriction – limit certain processing activities
• Right to Object – to marketing or certain legitimate-interest processing
• Right to Data Portability – receive data in a structured, commonly used format (where feasible)

To exercise any right, contact: camile@adaptiveresilience.com

Please note: requesting deletion may affect your ability to attend the Event or access Event services.

We implement appropriate technical and organisational measures such as:

• Encryption
• Access-control systems
• Secure servers and firewalls
• Regular security assessments
• Staff training on data protection

However, no system is 100% secure, and we cannot guarantee absolute protection.

The RWN Summit is not intended for individuals under the age of 16. We do not knowingly collect personal data from minors.

If we learn that a minor’s data has been collected, we will delete it promptly.

We do not use automated decision-making or profiling that has legal or significant effects on individuals.

We may update this Privacy Policy from time to time.

Changes will be posted on the Website with an updated “Last Updated” date.

Your continued use of the Website constitutes acceptance of the revised Policy.

For any privacy-related concerns or requests:

Adaptive Resilience – RWN Summit

Dubai, United Arab Emirates

Contact: Camile Canlas

Email: camile@adaptiveresilience.com